GuildQualitySurveys

Customizing your surveys

Survey templates

A template is a set of questions and details that will be used repeatedly to survey your customers or prospects.

Create a template

  1. In the sidebar navigation, click on Account and then Templates.
  2. Click Create New Template, the blue button at the top of the page.
  3. Enter Template Name: Give your template a name that you will easily recognize. For example…
    • Drywall phase survey
    • Closing survey
    • Design survey

Choose your template settings

  1. Select the Survey Type
    • Finished project – You can schedule these surveys any time after the project end date. This is most often used for project completion surveys and warranty surveys.
    • Active project – You can schedule these surveys any time after the project start date. We usually consider a project to start after a contract has been signed.
    • Lead – Anyone who is considering your business but isn’t a paying customer is a lead. Lead surveys will have separate reports and won’t show up on your public profile page.

  1. Select your Survey Process. You can read more details about the survey process here.
    • Full Process – Uses phone, email, and text message to deliver surveys. This process gets the highest response rate.
    • Email Only – Limited to email as a delivery method. Please note- you will see a lower response rate (by 10-15%) than with full process.
    • Expedited Process – Less touch points over less days – learn more HERE
    • Email and Text Only – Limited to email and text message delivery methods and can be fully customized.You can learn about SMS surveying HERE.
    • Phone only – Your homeowner will only be contacted by a live member of our survey team
  2. Create your default schedule. For example, we recommend sending project completion surveys 4 weeks after the project end date. No matter what you set up here, you will still have the ability to schedule new surveys individually if you prefer. This is just your default option in case you want to save time.
  3. Under Default Behavior, choose whether to add this survey template to every new contact who is created. This is helpful if you know most of your customers will need this survey. If there are any exceptions, you can easily remove the survey as you’re setting up the new contact.
  4. Don’t forget to save your changes in the blue bar at the bottom!
  5. By default, surveys expire 120 days from the initial attempt through phone, text, or email. To learn how to adjust the timeframe of survey expiration, click HERE.

Choose your survey questions

  1. Review (Likely to Recommend) – Answers to this question serve as a public review and will be displayed on your public profile. This includes star or numerical ratings as well as commentary.
  2. Smart Questions – We automatically add these questions based on the type of work you do. You can choose to mute specific questions that you know you’ll never need, or turn all of these questions off if you want to make a fully custom survey.
    • If you are qualifying for Best Pick Reports or are part of a contractor network, check with your member success manager before turning any of these questions off. Some networks require certain questions to be asked.
  3. Custom Questions – You can create any new questions. Once a custom question has been created, you can select that question to appear on any of your other survey templates, too.
    • Want to insert a custom field value, or a person on your team, into your questions? See the instructions on Wildcards below.
  4. Be sure to hit the Save button in the blue bar at the bottom

Wildcards

Want to insert a custom field value, or a person on your team, into your questions? For example:

“Did you find [SALESPERSON] knowledgeable throughout the process?”

Simply add the name of that custom field or role in all caps, enclosed in brackets like above, and it will be automatically inserted every time the survey sends. If a field or role has multiple values, they will be included in a conversationally-appropriate way, like:

“Did you find Cy Young, Babe Ruth, and Hank Aaron knowledgeable throughout the process?”

 

 

Related Articles

Adding Contacts to Survey

GuildQualityGetting Started •

How and when you upload your customers is dependent upon your preference. We have recommendations based on creating the best user experience: To maintain an effective response rate, upload your customers as close to the project/job/stage completion date as possible.

Send A Survey

GuildQualitySurveys •

Adding a survey and contact Before you can add a survey you must first add a contact. Click “Add survey” on the left side of the screen to navigate to the add contact page.

Adding a new survey to an existing contact

GuildQualitySurveys •

If you have completed another job or project for a homeowner you have previously surveyed through GuildQuality, you can send new surveys to the homeowner through the add project function. To do this you; Log into your account and select “contacts” in the blue navigation bar on the left hand side of the screen.